Tips & Tricks

Essential Tools for Remote Workers and Digital Nomads

Posted by Dalila on

Working remotely or living the digital nomad life can feel like a dream come true: no more office cubicles, no more long commutes, and the freedom to work wherever inspiration strikes. But to make it work smoothly and sustainably, you need the right tools in your kit.

Whether you’re dialing into meetings from a vibrant café in Berlin or meeting deadlines from a beach hut in Bali, these essential tools – both physical and digital – will help you stay productive, connected, and on top of your game.

Let’s check out the ultimate toolkit for remote workers and digital nomads!

Physical Tools for Remote Work

When we want to talk about the best tools for remote workers and digital nomads, we have to start with hardware. So, what are those physical tools that will enhance your remote working / digital nomadism experience?

1. A Reliable Laptop

Your laptop is your lifeline. Look for a model that balances portability with performance. Lightweight options like the MacBook Air, Dell XPS, or Lenovo ThinkPad are perfect for digital nomads who’re always on the go.

Pro Tip: Consider getting a laptop with a long battery life (at least 10 hours) so you’re not constantly searching for power outlets.

2. Noise-Canceling Headphones

Noise-canceling headphones, like the Bose QuietComfort series or Sony WH-1000XM5, are a game-changer. They help block out background noise whether you’re in a noisy coworking space, on a flight, or at a busy café.

Pro Tip: Opt for headphones with a built-in microphone for crystal-clear audio during video calls.

3. Portable Wi-Fi Hotspot

Don’t leave your internet connection to chance. Portable Wi-Fi hotspots like Skyroam Solis or GlocalMe ensure you’re always connected, even in remote locations.

Pro Tip: Check if the hotspot supports the regions you’ll be traveling to and choose a data plan accordingly.

4. Power Bank

A power bank with at least 20,000 mAh capacity can keep your devices charged on the go.

Pro tip: Look for options that support fast charging for added convenience.

5. Ergonomic Accessories

Working from anywhere doesn’t mean compromising on comfort. A portable laptop stand, wireless mouse, and compact keyboard can save you from neck and wrist pain.

Pro Tip: Foldable and lightweight designs are ideal for travel and easy storage.

6. Multi-Port Adapter or Dock

Modern laptops often come with limited ports. A multi-port adapter ensures you can connect all your essential peripherals, from USB drives to HDMI cables.

Pro tip: Make sure you always have one prepared in the bag for your next exciting adventure!

7. Durable Backpack

Invest in a high-quality bag with dedicated compartments for your laptop, chargers, and other essentials. Brands like Nomatic, Peak Design, and Samsonite are popular among digital nomads.

Pro tip: Choose something lighter so your backpack isn’t burned during your trips.

8. Webcam and Lighting

If your laptop’s webcam isn’t great, an external webcam like Logitech C920 can significantly improve video quality. For well-lit video calls, consider a portable ring light or LED panel.

Pro Tip: A clip-on ring light is compact and easy to use in any setting.

Digital Tools and Software

Okay, now that we’ve covered that, time to dive into digital tools and software that will make your remote life easier. Ready?

1. Communication Tools

  • Slack: Still leading the pack for workplace chat, Slack offers an array of integrations and bots that automate tasks and streamline workflows, making it more than just a messaging app for teams.
  • Zoom or Microsoft Teams: These platforms remain indispensable for video conferencing, offering robust features like virtual backgrounds, touch-up appearance, and live transcription to enhance meeting experiences.
  • Loom: Revolutionizing asynchronous communication, Loom allows you to record and share video messages, ensuring clear communication and reducing the need for real-time meetings.
  • Discord: Initially popular with gamers, Discord has evolved to become a favorite among remote teams for its community management features, voice channels, and screen sharing capabilities.
  • Tandem: Ideal for creating a sense of an office’s natural communication flow, Tandem facilitates spontaneous conversations with its virtual office interface and quick call functionalities.

Pro Tip: Schedule meetings thoughtfully, keeping different time zones in mind. Use apps like World Time Buddy to find mutually convenient times.

2. Project Management Tools

  • Trello: This visual tool continues to be a go-to for those who prefer Kanban-style project management. It’s intuitive and flexible, allowing for quick overviews of project statuses with its easy-to-move cards.
  • Asana: Known for its comprehensive features, Asana supports everything from simple task management to complex project roadmaps, making it incredibly versatile for remote teams of all sizes.
  • ClickUp: Dubbed as the ‘one app to replace them all,’ ClickUp remains a favorite for its highly customizable platform that accommodates task management, documents, goal tracking, and even an inbox.
  • Monday.com: This tool stands out for its user-friendly interface and ability to handle multiple project views like timelines, Gantt charts, and calendars, making it a holistic solution for team collaboration.
  • Jira: Widely acclaimed in software development teams for its agile project management capabilities, Jira facilitates detailed sprint planning, backlogs, and issue tracking to streamline the development process.

Pro Tip: Start your day by reviewing your task list and tackling the most important tasks first. Many tools let you assign deadlines and priority levels to stay on track.

3. File Storage and Sharing

  • Google Drive: A cloud storage powerhouse, Google Drive allows users to easily store, share, and collaborate on documents with real-time editing and commenting.
  • Dropbox: Dropbox remains a favored tool, especially for its user-friendly interface and file synchronization abilities that make sharing large files, such as videos and design files, a breeze.
  • OneDrive: Integrated seamlessly with Microsoft Office, OneDrive is a go-to for those already using the MS Office suite, enabling easy file storage and sharing within the Microsoft ecosystem.
  • Box: Box is well-regarded for its security features and is ideal for businesses looking for both collaborative tools and compliance with data protection standards.
  • iCloud Drive: For users in the Apple universe, iCloud Drive offers a straightforward solution for document and photo storage, easily accessible across all Apple devices.
  • Amazon WorkDocs: Designed for AWS users, Amazon WorkDocs facilitates secure file collaboration and management, capitalizing on AWS’s extensive cloud services.
  • WeShare: As a rising solution for file sharing, WeShare caters to users needing a simple, no-frills platform for quickly sharing files without a registration requirement, often used for sending large files with ease and speed.
  • GitHub: While not a traditional file storage platform, GitHub is indispensable for developers and teams working on code repositories. It supports version control and collaboration on software development projects, with functionality that includes issue tracking, feature requests, task management, and wiki space for documentation.

Pro Tip: Organize your files in clearly named folders and use consistent naming conventions to avoid clutter.

4. Time Management and Productivity Tools

  • Google Calendar: A staple for maintaining and sharing your schedule. Google Calendar makes it easy to organize your day, set reminders, and RSVP to meeting invites from others.
  • Toggl Track: Offers a user-friendly interface for tracking time across different tasks and projects. It also provides insights into your work habits, helping you optimize your productivity.
  • Focus@Will: A neuroscience-based music service that helps increase concentration by providing background music optimized for cognitive performance.
  • RescueTime: This tool runs securely in the background on your computer and mobile devices, tracking time spent on applications and websites, giving you a comprehensive picture of your day.
  • Evernote: While known for note-taking, Evernote can be a powerful tool for managing tasks and to-dos, capturing ideas, and organizing projects—synthesized across all your devices.

Pro Tip: Use the Pomodoro Technique to manage your time effectively. Work for 25 minutes, then take a 5-minute break.

5. VPN (Virtual Private Network)

  • NordVPN: One of the most trusted names in the VPN industry, NordVPN offers robust encryption, a strict no-logs policy, and a wide range of servers worldwide, making it an excellent choice for remote workers who are concerned about protecting their data.
  • ExpressVPN: Known for its speed and ease-of-use, ExpressVPN also provides strong security features and is widely compatible with various devices, which is great for professionals who need a reliable VPN across different platforms.
  • CyberGhost: With a user-friendly interface and a focus on accessibility, CyberGhost offers comprehensive protection with a substantial server network, ensuring users can work securely from any location.
  • Surfshark: An up-and-comer in the VPN world, Surfshark is garnering attention for its unlimited device connection policy, meaning you can protect all your devices, or even a small team’s worth of gadgets, on a single account.
  • ProtonVPN: Developed by the team behind the secure email service ProtonMail, ProtonVPN is recognized for its strong privacy policy and its free tier, providing privacy protection accessible to all.

Pro Tip: Always connect to your VPN before accessing sensitive work files or accounts on public networks. Utilizing a reliable VPN service ensures that all data transmitted and received is encrypted, making it unreadable to hackers and snoopers, and helping safeguard sensitive work-related information

6. Cloud-Based Office Suites

  • Google Workspace: Previously known as G Suite, Google Workspace remains a top choice for its seamless integration and collaboration features, with tools like Docs, Sheets, Slides, and more, all complemented by extensive add-ons and smart features.
  • Microsoft Office 365: Rebranded as Microsoft 365, this suite provides traditional applications like Word, Excel, PowerPoint, and Outlook, enriched with cloud functionality for real-time collaboration and file sharing, accessible on various devices.
  • Zoho Office Suite: This suite is a strong contender with its comprehensive set of applications, covering word processing, spreadsheets, presentations, and plenty of business applications, all within a unified platform boasting powerful collaboration tools.
  • LibreOffice Online: For those seeking an open-source option, LibreOffice offers a cloud version that enables users to manage and co-edit documents online while retaining control over their software and data.
  • Apple iWork for iCloud: For Apple enthusiasts, iWork provides a suite of productivity tools including Pages, Numbers, and Keynote, all accessible via iCloud, with real-time collaboration features integrated with Apple’s ecosystem.

Pro tip: For optimal remote work productivity, streamline your workflow by mastering keyboard shortcuts and collaboration features within your cloud-based office suite of choice, saving time and enhancing efficiency.

7. Online Design and Editing Tools

  • Canva: Offers a user-friendly interface with a loooot of design templates ideal for creating quick graphics for social media, presentations, and other marketing materials without a steep learning curve.
  • Adobe Creative Cloud: The industry-standard suite for professionals provides an extensive range of tools such as Photoshop for photo editing, Illustrator for vector graphics, and Premiere Pro for video editing, offering unparalleled depth and control.
  • Sketch: Popular among UI/UX designers, Sketch streamlines interface design with its vector-based workflow and extensive plugin ecosystem.
  • Figma: A collaborative interface design tool that’s become a go-to for its real-time collaboration capabilities, allowing multiple users to work on a design simultaneously.
  • PicMonkey: A web-based graphic design and photo editing tool that provides users with an intuitive way to create visuals, offering various templates, effects, and touch-up features.

Pro Tip: Use Canva’s pre-designed templates for quick and professional-looking social media posts, presentations, and graphics.

8. Travel and Location-Based Apps

  • Google Maps: Not only for navigation; it’s an indispensable tool for exploring new areas, finding local services, and even viewing real-time traffic conditions to plan your day around.
  • Nomad List: Provides detailed insights on the best spots around the world for remote workers, helping you choose your next destination based on various parameters such as living costs, climate, and connectivity.
  • Airbnb and Booking.com: Both platforms offer filters that allow remote workers to find accommodations with dedicated workspaces, high-speed internet, and other amenities crucial for productivity.
  • Workfrom: A lesser-known gem for remote workers to discover and share information on cafes, libraries, and co-working spaces, complete with Wi-Fi quality and power availability details.

Pro Tip: Always check reviews for mentions of Wi-Fi speed and noise levels before booking accommodations.

9. Finance and Budgeting Tools

  • Wise (formerly TransferWise): A go-to for sending and receiving money internationally with transparent fees and real exchange rates, keeping more money in your pocket.
  • Revolut and Monzo: These fintech companies have reshaped personal banking for global citizens with features like multi-currency accounts, instant spending notifications, and budgeting tools that sync with your lifestyle.
  • QuickBooks and Wave: Both platforms automate the less glamorous tasks of finance management, from generating and tracking invoices to sorting expenses and integrating with your bank accounts.
  • Splitwise: This app simplifies shared expenses, whether it’s splitting rent with roommates or divvying up the bill after a group dinner, making it easy to track who owes what.
  • Monefy: A user-friendly app for tracking daily expenses. Its intuitive interface allows you to quickly record transactions and visualize spending habits.
  • YNAB (You Need A Budget): This budgeting tool teaches you how to manage money more effectively and is known for its proactive budgeting philosophy that can help prevent overspending.
  • PocketGuard: Helps users stay on top of their finances by linking to all accounts and identifying recurring subscriptions, as well as pinpointing opportunities to save.
  • Mint: This app offers comprehensive money management tools, including tracking bills, spending, credit score, and advice on creating and sticking to a budget.

Pro Tip: Set up a monthly budget and automate savings for taxes or emergencies.

10. Password Management

  • Bitwarden: An open-source password manager that prioritizes security and transparency, Bitwarden allows users to securely store and manage passwords across devices.
  • LastPass: Offers a secure vault for your passwords with added features such as multi-factor authentication and complex password generation, enhancing your digital security posture.
  • 1Password: With its sleek design and strong encryption, 1Password stores various sensitive information and provides a seamless user experience across many devices and platforms.

Pro Tip: Enable two-factor authentication (2FA) for an added layer of security.

11. Language and Translation Tools

  • Duolingo: Provides an engaging platform for learning language basics with interactive lessons and a gamified approach, helping to build fundamental proficiency in a range of languages.
  • Google Translate: A quick and versatile tool to translate text, voice, and images in numerous languages, facilitating effective communication in real-time contexts.
  • DeepL: Offers exceptionally accurate translations and has become a go-to for professionals needing more contextual and nuanced translations.
  • Memrise: Uses spaced repetition and videos of native speakers to help users pick up languages as they are naturally spoken, enhancing everyday communication skills.
  • HelloTalk: This social networking app connects language learners with native speakers around the world for cultural exchange and conversation practice, fostering authentic language use.
  • Babbel: Known for its conversational focus, Babbel provides language lessons designed around real-life dialogues, supporting learners in speaking a new language with confidence and practicality.
  • Microsoft Translator: Integrates with other Microsoft products and provides translation for text, speech, and conversations across multiple devices, useful for live translations in meetings or written documents.

Pro Tip: Download languages for offline use if you’re traveling to areas with spotty internet.

12. Health and Wellness Apps

  • Headspace: Offers mindfulness and meditation exercises designed to reduce stress and improve sleep, critical for maintaining mental health when working remotely.
  • Calm: Another popular app for meditation and relaxation, Calm provides guided sessions, sleep stories, and soothing music to enhance overall well-being.
  • MyFitnessPal: A comprehensive app for tracking diet and exercise, helping you stay accountable for your nutrition and fitness goals as part of a daily routine.
  • FitOn: Makes working out convenient with a range of free, home-friendly fitness classes that cater to all levels and can fit into any busy schedule.
  • Strava: An app favored by runners and cyclists that tracks physical activity using GPS, providing a social network aspect where you can share your workouts and join challenges for additional motivation.
  • Seven: Ideal for those pressed for time, Seven offers 7-minute workout plans based on scientific studies to improve health benefits, requiring no equipment and only a small commitment of time each day.
  • Insight Timer: With a large library of free meditations, Insight Timer helps with stress relief, better sleep, and improved focus, making it a valuable tool for managing the mental strains of remote work.

Pro Tip: Schedule regular breaks to stretch or move around, especially if you’re sitting for long hours.

Closing Thoughts

Remote work and digital nomadism open doors to incredible opportunities, but they come with unique challenges. With the right tools and strategies, you can navigate these challenges and thrive in your remote work journey. From staying connected and productive to managing your well-being, these tools are here to make your life easier.

What’s your favorite remote work tool? Share your recommendations – we’re all in this journey together! Safe travels and happy working! 🌍